Registrar’s Office

Transcript Requests

All transcript requests (Transcript & Test Scores Release Form) must be made in writing to the Office of the Registrar either by fax, mail, or in-person.

When requesting your records, keep in mind that most four-year universities will not need your placement test scores, and no school should accept an unofficial copy of your transcript. Additionally, we cannot provide copies of the high school or other college transcripts which you submitted to BCC during the admissions process – you must request new, official copies of these transcripts directly from these institutions.

The Office of the Registrar is only responsible for curriculum transcripts. For continuing education transcript requests, please contact Continuing Education/Economic & Workforce Development at 910.755.7380. For GED/Adult High School Diploma Requests, please contact Foundational Studies at 910.755.7386.

Charges are as follows:

  • -$2 per transcript (available one business day after receipt of the request and payment).
  • -$5 on-demand processing fee per order for same-day service (on-demand processing is not available during registration days, grade due dates, the first day of classes, etc.).

For example, if you request two copies of your transcript, the cost is $4. The transcripts will be mailed or available for pick-up the following business day. However, if you request two copies of your transcript and need them at that time, the cost will be $9 ($4 for the transcripts and a $5 on-demand processing fee for the order).

Students must pay in the Business Office by cash, check, Discover, MasterCard, or Visa in the Business Office or by calling 910-755-7318 for faxed requests.

Document Printing

Former students who graduated prior to the Fall 2012 semester interested in having their certificate, degree, or diploma printed should complete a Credential Request for each documentthey are requesting, along with payment. The cost of each document is $15.00, payable by check to Brunswick Community College, or in-person by cash, check, money order, MasterCard, or Visa.

The cost of credential printing for current students is factored into your student fees. You should not complete a request form.

Documents are printed on Friday afternoons only. Any request received by the close of business on Thursday will be ready for pick-up after 12 noon on Friday. Requests received on Fridays may not be available until the following Friday. Alternatively, we will be happy to mail your documents in a protective envelope at no additional cost.

For GED/Adult High School Diploma Requests, please contact Foundational Studies at 910.755.7386

Drop/Add & Withdraw

Adding Courses

Students are permitted to add a class at any time prior to the start of the term, provided that registration is open. In most cases, your advisor will be able to do this for you.

Dropping Courses

Students must obtain the signature of their advisor to drop a class. Financial Aid students must also obtain the signature of each instructor and a Financial Aid representative prior to submitting a drop form. All drops should be completed by the Office of the Registrar and can only be completed prior to the census date (10% point) of the course. Drops taking place prior to the start of classes merit a full refund; however, those processed on the first day of classes until the census date will only receive a 75% refund.

Withdrawing from Courses

Students may withdraw from a course after the census date and until the 65% point of the course. The last dates to withdraw from courses are published in the catalog for full-semester, 1st 8-weeks, and 2nd 8-weeks courses. Withdraw forms must be signed by the student, advisor, a Financial Aid representative (if you are a financial aid or VA aid recipient), and instructor prior to submission to the Office of the Registrar. Official withdraws will be issued the grade of “W”, which will appear on your transcript but not factor into your GPA calculation.

Note: If documentation is received that you never attended the course, you will be issued a No Show with the grade of “NS” for the course, as you cannot withdraw from a course you did not attend. The grade of “NS” will appear on your transcript but not factor into your GPA calculation.

While the grades will not factor into your GPA, excessive numbers of “NS” and/or “W” grades may have further implications for your financial aid eligibility.

Withdraws After the Withdraw Deadline

Students may not withdraw after the withdraw deadlines unless extreme circumstances (medical leave, called to activity duty military status, etc.) merit an administrative withdraw authorized by the Associate Vice President for Student Services and Enrollment Management, along with supporting documentation to this effect.

In most cases, students will receive a “F” in these courses for excessive absenteeism, which will both appear on the transcript and factor into your GPA calculation in the same fashion of an “F”.

Degree or Enrollment Verifications

Brunswick Community College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. Verifications will not be performed in-house. The National Student Clearinghouse can be contacted at:

  • Web –
  • Mail – National Student Clearinghouse | 2300 Dulles Station Boulevard, Suite 300 | Herndon, VA 20171

Graduation for Curriculum Students

Applying to Graduate

All students, regardless of program, must apply to graduate at BCC (2014-15 Web Graduation Application). Graduation applications are only accepted during the semester during which you will complete your program (though Summer students can apply during the Spring semester). For fall graduates, applications must be received no later than 5 p.m. on September 27th; for spring and summer graduates, applications must be receive no later than 5 p.m. on February 10th. The form above is an e-form which is submitted entirely online.

In accordance with state and federal policy, a student will only be graduated from the highest-level status within a program in a given semester (i.e. An Associate in Arts student will only be awarded the A.A. degree, but not both the A.A. and Core Diploma in Arts. He or she may, however, receive both an A.A. and A.S. degree in a given semester.).

Cap & Gown Orders

To participate in the graduation ceremony, students must purchase a cap and gown from Josten’s during the ordering dates on-campus in late February. The cost of cap and gowns is usually approximately $35, including tax. Students with a significant financial hardship which may prevent them from purchasing a cap and gown to participate in graduation should stop by the Office of the Registrar for more information.

Graduation Ceremony

BCC has one graduation ceremony per academic year in May for all graduates. Summer graduates are permitted to participate in graduation, provided they are registered for the last courses necessary to complete their program(s).

The graduation ceremony is not a certification of your graduation from the college, as your final grades and readiness for graduation must still be evaluated, and all outstanding debts to the college must be resolved before your are designated a “graduate” of the college for employment and educational purposes.

Graduation Honors

Students in Phi Theta Kappa and National Technical Honor Society will be recognized in the graduation program. If these students choose to have their credentials printed, a seal for these organizations will also be places on their diploma.

In accordance with the catalog, graduating associate degree or diploma students who have achieved a cumulative grade point average of 3.50 or higher at the end of the fall semester are eligible to wear the gold honor cord at graduation and are listed in the graduation program as “Honor Graduates”.

GED/Adult High School Diploma Students

To participate in the graduation ceremony, you will also be required to purchase a cap and gown during the ordering dates. However, you will not submit an Application for Graduation to the Office of the Registrar. Please contact Foundational Studies at 910.755.7386 for more information on how to apply.


Current BCC Curriculum Students

All students must meet with their advisor prior to registration. Current students may pre-register during designated times.

New Curriculum Students

New students need to apply for admission, schedule the necessary placement test(s), and meet with an advisor to register. During pre-registration periods, new students may also be permitted to register, provided they have taken all other steps in the enrollment process.

Basic Law Enforcement Training (BLET) Students

BLET students will have a separate registration day designated by the program director. Students must still complete all admissions applications, placement testing, etc. prior to this registration day. Additional information can be obtained by contacting Chantal Taunton at 910.7558088.


Grades will be issued to students at the conclusion of each semester, within five business days of the end of the semester. Grades are mailed to your permanent mailing address and will not be given in person, over the phone, or via email for any reason.

Academic Recognition

Outstanding academic achievement by students is recognized each semester by publication of the Dean’s List and the Honor Roll in area newspapers for the Fall and Spring semesters. Copies are also posted outside of Student Services. Both recognitions require that students be enrolled in an associate degree, diploma, or certificate program, and  take a minimum of 12 credit hours of curriculum coursework (developmental education hours are excluded).

Dean’s List

Students who achieved a semester grade point average of a 3.50 or higher (with no grade lower than “C”).

Honor Roll

Students who achieved a semester grade point average of 3.00 to 3.49 (with no grade lower than “C”).

Grades of Incomplete

In certain circumstances, your instructor may issue you the grade of “I” for Incomplete. All work necessary to complete your course requirements must be completed by the end of the next semester (i.e. an “I” in a fall course must be remedied by the conclusion of the spring semester).

The grade of “I” can be replaced by an actual grade only by completing all work assigned by the instructor of the course. It is the responsibility of the student to make the necessary arrangements with the instructor to accomplish the required additional work needed to remove the “I” grade.

If the student does not satisfactorily complete the required work during the semester subsequent to receiving the “I” grade, it will automatically become an “F” and is computed in this way in the student’s grade point average.

Grade Changes

Students cannot initiate a grade change with the Office of the Registrar. If you feel you have a situation which merits a grade change, you must contact the instructor for that course first in accordance with the “Grade Appeal Procedure” outlined in the catalog. Also in accordance with this procedure, a student forfeits all right to challenge a grade in a course after the conclusion of the semester following the receipt of that course (i.e. a student may only challenge the grade in a spring course until the conclusion of the summer semester).

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Peggy L. McNeil
Assistant Registrar
Curriculum Transcripts

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